Broaddus & Associates provided project management services for the City of San Marcos on the San Marcos Conference Center, a 78,800 SF facility with an adjoining 283-room hotel. This project was a unique partnership between a municipal organization utilizing bond funding sources and a developer utilizing private resources to construct a combined conference center and hotel facility, while maintaining separate ownership.

Broaddus & Associates was selected early in the process to represent the City’s interest as the Program Manager. The firm was able to accomplish the City’s goals due to its understanding of multiple contracting strategies, financial and legal parameters, and experience with multiple stakeholders. Broaddus & Associates led the process from the initial development/land negotiations, design, and construction phases, through the lease/tenant occupancy phases.

As always, the firm’s project management approach utilized applied research principles, state-of-the-art technological approaches, and field-tested practical applications of project management. The value-added services listed below are based on Broaddus & Associates’ principle of incorporating “best practices” in every project.

• Recommended design-build as the project delivery strategy to ensure coordinated design of systems in this multi-owner building.
• Developed a template for design-build contracts incorporating the City’s general and special conditions for use on this and future City of San Marcos projects.
• Assisted in contract negotiation with architect on their direct architectural contract with the City prior to initiation of the design-build agreement.
• Customized design-build contract template to conference center project; ensuring clear distinction between architect’s scope and fees and their pre-design-build agreement with the City and the final design-build agreement.
• Developed milestone schedule coordinating all of owner’s tasks as required by developer, pre- design-build, and design-build agreements. Conducted weekly owner coordination meetings. All city milestones were successfully accomplished.
• Developed life-cycle cost analysis of mechanical systems proposed for the conference center, which led to the selection of the system yielding the lowest long-term operating cost. Coordinated selection of design-build team for the conference center with that of the hotel to ensure coordinated construction and site safety in this multi-owner building.
• Created and maintained a project specific website linked to the City of San Marcos’s website.
• Monitored requirements related to construction activities within the development agreement, bond agreement, and lease agreement.